November 14 2018 Minutes

DAYTON CITY COUNCIL MINUTES

Regular Meeting

Wednesday, November 14, 2018

111 S. 1st Street

Dayton, WA 99328

1. CALL TO ORDER

Mayor Craig George calls the meeting to order at approximately 6:00 p.m.

Roll Call: Present: Matt Wiens, Dain Nysoe, Byron Kaczmarski, Delphine Bailey, Mike Paris, Kathy Berg

Absent: Zac Weatherford

Staff: Meagan Bailey, Planning Director; Dave Elkins, Public Works Leadman; Deb Hays,

Deputy City Clerk; and Trina Cole, City Administrator

2. CONSENT AGENDA:

ACTION: Nysoe makes a motion; Wiens seconds the motion, and the motion carries unanimously approving

the Consent Agenda as presented:

September 12, 2018 City Council Meeting Minutes;

October 10, 2018 City Council Minutes;

Approval of the following vouchers for payment:

Claims: 46219-46223; 46228-46241; 46258-46302; 46330-46332 $ 516,063.58

Payroll: 46242-46257; 46303-46329 $ 82,502.85

Total $ 598,566.43;

Accept Laura Aukerman’s Resignation from the Dayton Planning Commission effective 10/16/2018;

Confirm Mayor’s appointments to serve on the Dayton Planning Commission as follows:

Alicia Walker – November 15, 2018 - March 2020; and

Kari Dingman - November 15, 2018 – March 2022.

3. SPECIAL GUESTS/PUBLIC COMMENT

Susan Schlenz, 114 W. Columbia Avenue, Viewpoint/Cornaggia Addition discussion: Mrs. Schlenz

requests the following: 1) That the City provide a definitive answer regarding adjoining property owner versus

city responsibility in maintaining Columbia Avenue; 2) That street signs be installed to signify Columbia

Avenue to address safety issues such as response to an emergency and for personal delivery systems; 3) What

improvements must be made to Columbia Avenue for the City to accept and be responsible for maintenance of

said street; 4) That boundary lines be established for N. Willow Street and N. Front Street; and 5) That the City

and property owners move forward in a fair and equitable solution to improving Columbia Avenue. Jeff

McCown states support of Mrs. Schlenz’s requests.

City Attorney Quinn Plant provides the City Council with a summary of the Viewpoint/Cornaggia

research that he has conducted. He states that, based on said research, Columbia Avenue has never been

maintained by the City since its dedication in the 1800’s nor did Council formally accept or open Columbia

Avenue as a city street; therefore, the City’s legal position is Columbia Avenue is a private road.

Tony Sykes – 800 Willow Street, states 1) Opposition to Mrs. Schlenzes proposal that Columbia

Avenue should be improved to City standards due to prohibitive costs; 2) Escrow papers signed by purchasers of

property within the Viewpoint/Cornaggia Addition were aware of the maintenance and/or construction

responsibilities of Columbia and Whitman Avenues; 3) That the amount of travel generated by the daycare at

114 W. Columbia Avenue and speed of those travelers on Columbia Avenue are directly impacting the

condition of Columbia Avenue; 4) Storm drainage from the 114 W. Columbia Avenue is diverted to Columbia

Avenue also impacting the condition of the roadway.

Mayor George requests that the Public Works Committee review the Viewpoint Addition/Cornaggia

Short Plat files and make a recommendation as requested.

PUBLIC HEARING: Mayor George closes the regular meeting and opens the public hearing at 6:48

p.m. on the proposed 2019 budget revenue sources including a proposed 1% property tax increase. Said hearing

was published in the Dayton Chronicle, official newspaper of the City of Dayton, on October 18 and 25, 2018,

respectively.

Mayor George states the following:

Agenda Item No. 2(A)(i)

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“City of Dayton 2019 Budget Revenue Sources Summary: Revenue Projections: Total budget for 2019

- $ 7,078,230, 2018 - $ 6,816,530, Approximately 3.94% increase from 2018; Current expense

decreased by 6.97%; There are proposed water and sewer utility rate increases totaling $10.00 per

month for a . - 1” meter, inside city limits, residential unit (Sewer = $5.95, Water = $4.05); Proposed

Property Tax increase of 1% or approximately $4,120 for 2019; General Tax Revenues Projections for

applicable funds:

Current Expense: Gambling, 1% Real & Personal Property Tax increase, Sales & Use Tax, B & O

Taxes, and Excise Taxes totaling: $681,500;

Streets: Motor Vehicle Fuel Taxes and Sales & Use Taxes totaling: $188,000;

Hotel/Motel Excise Tax Fund: Hotel/Motel Taxes totaling $58,000; and

Capital Improvements Fund: Transportation Benefit District and Real Estate Excise Tax totaling

$80,000.”

Mayor George calls for public comment. There is no public comment. The public hearing is closed at

6:49 p.m.

PUBLIC HEARING: Mayor George opens the public hearing on the 2019 Preliminary Budget at 6:49

p.m. Said notice of hearing was published in the Dayton Chronicle, official newspaper of the City of Dayton, on

October 18 and 25, 2018, respectively. Mayor George Mayor George states the following:

“City of Dayton 2019 Budget Summary

Budget Emphasis for 2019 – Infrastructure continues to be the focus moving into 2019

The 2019 Dayton budget was developed following meetings with all six of the City Council Committees and

Staff. Great input was received from everyone.

Total budget for: 2019 - $ 7,078,230

2018 $ 6,816,530

Approximately 3.94% increase from 2018. Increase is primarily due to the Wastewater Treatment Facility

Reconstruction Project which includes rate increases to support loan proceeds along with grant resources to

improve the system.

Total debt service for 2019 = $585,186

Summary of Programs/Projects Continuing into or Planned for 2019 included in the Budget are:

Improve E. Clay Street (between S. 7th St. and S. 8th Street);

Improve N. Cherry Street from Commercial Street to Cul-de-sac ;

Improve S. 5th Street from Day Street to end of the street;

Installation of the next phase of the automated sprinkler system in Pietryzcki Park;

Complete the Utility Infrastructure and Street Improvement Plan and GIS Project;

Perform design engineering services for the S. 3rd Street Sidewalk Project;

Design phase for the reconstruction of the City’s Wastewater Treatment Plant as mandated by

the Washington State Department of Ecology;

Perform video services of a series of sewer collection system main lines;

Research funding options to finance improvements to areas prone to flood damage, to meet the

Corps of Engineers requirements for an acceptable levee and to ensure protection of the City’s

essential services including its streets, water and sewer systems. The City will continue to work

with Columbia County in creating a flood control zone district;

Crack Seal Application Project;

Research the installation of automated water meter readers and replacement program;

Develop and implement various financial policies including, but not limited to: cost allocation

program, debt service policy, interfund loan policy;

Continue efforts towards the implementation of the 2015 Water System Plan authorized by the

City Council in September 2015 specifically the N. Hill and Syndicate Hill pressure issues;

Research and pursue Community Block Grant Funding to potentially assist in various programs

such as affordable housing and energy saving grants;

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Re-Establish Board of Park Commissioners to assist with Dayton Swimming Pool visioning

process;

Work directly with the various state and federal agencies to successfully create a financial

strategy, capitalizing on outside funding sources, to implement the recently completed largescale

street and utility improvement plan;

Work with various departments to surplus unused and unneeded city property both real and

personal property;

Create an asset management program that will define the level of investment required to

effectively and sustainably meet the needs of our various infrastructure components and

community assets;

Persistently research grant-opportunities to assist in planning and implementing capital

improvement programs;

Digitizing public records project;

Develop policies to become a Tree City USA member and capitalize on grant funding

opportunities to assist in improving our tree asset program. Also, work with the Main Street

Tree Committee and Main Street stakeholders to create a Master Management Plan specific to

the Main Street Trees;

Continue to review and update Dayton Municipal Codes;

Establish policies to assist in achieving Financial Stability in the Current Expense Fund by

2021;

Utilize the Washington State Department of Corrections to perform annual maintenance needs

on the levee, and in the parks and cemetery;

Address the abandoned Dayton Fishing Pond culvert that may be affecting the integrity of the

levee system;

Investigate funding options to recreate and preserve the existing, historic cemetery maps; and

Research alternative methods for watering the cemetery efficiently in an effort to decrease

usage levels.”

Mayor George calls for public comment. There is no public comment. The public hearing is closed at 6:54 p.m.

4. COMMITTEE/BOARD/ COMMISSIONER REPORTS

Public Safety – There is no report.

Public Works – Berg reports that the City received an award recognizing a 2% decrease in our risk

management liability claims experience and the City received a $500 safety grant for Berg’s attendance to

receive the award. Elkins reports that the FEMA Street Repairs Project and Washington/Cottonwood Pavement

Repair Project are complete.

D. Bailey reports that City received a request to install diagonal parking along N. 1st Street from Main Street to

Commercial Street to increase parking availability. Committee recommends to not install diagonal parking

along N. 1st Street due to safety concerns. Committee recommends improving diagonal parking along the south

side of Commercial Street and within the city-owned property located behind Dingle’s. Bette Lou Crothers

states support for diagonal parking along N. 1st Street and requests the City to revisit the subject once all

improvements are made as presented. There is no action.

Finance – There is no report.

Parks/Public Grounds – D. Bailey reports on the Final Dayton Swimming Pool Facility Condition Assessment

Report.

Planning/Economic Development – Kaczmarski reports that Dayton Planning Commission has been working

on the Comprehensive Plan Update project and Ordinance Nos. 1939 and 1940.

Personnel – There is no report.

Emergency Management – There is no report.

Chamber of Commerce – There is no report.

Commissioners – There is no report.

5. REPORTS OF CITY OFFICERS

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Sheriff – There is no report.

Public Works – There is no report.

Planning Director/Code Compliance – M. Bailey reports/summarizes the following: The Code Compliance

Focus for September was 817 S. 5th Street; work continues on the Comprehensive Plan Update Project; and, a

significant error regarding setback requirements that of which was made by the city’s code publisher has been

corrected in the Dayton Municipal Code accordingly.

City Clerk-Treasurer – There is no report.

Mayor Pro-Tempore – There is no report.

Mayor – There is no report.

6. UNFINISHED BUSINESS

None.

7. NEW BUSINESS

ACTION: Paris makes a motion; Berg seconds the motion to authorize Resolution No. 1355, authorizing a

regular tax levy for 2019. There is no discussion. The motion carries unanimously.

ACTION: M. Bailey states Dayton Planning Commission held a public hearing, and, after receiving no public

testimony at the public hearing, formally recommended Council’s adoption of Ordinance No. 1939 as presented.

M. Bailey reports that Art Hall submitted a letter to the City Council, for the record, in opposition to Dayton

Planning Commission’s recommendation. Council discusses Ordinance No. 1939. D. Bailey opposes the

timeline restrictions regarding the storage of a vehicle for any period exceeding 72-hours and recommends the

ordinance read 5-days. Discussion ensues. D. Bailey makes a motion; Nysoe seconds the motion to authorize

Ordinance No. 1939 with the following changes: Section 6. 4.12 (2) (b) and (c) shall read “exceeding 5 days”

versus 72-hours. Wiens asks if the ordinance could exempt certain times of the year. M. Bailey states yes.

Kaczmarski states support of Ordinance No. 1939. The motion carries unanimously.

ACTION: M. Bailey reports that the Planning Commission held a public hearing and, after receiving no public

testimony, formally made recommendation to adopt Ordinance No. 1940, amending the fee schedule for code

violations. D. Bailey requests that page 2, Section 6-9.020(3)(g) state, “Environmental health officer violation”.

Nysoe makes a motion to authorize Ordinance No. 1940 with the change as stated. D. Bailey seconds the

motion. The motion carries unanimously.

ACTION: Berg makes a motion; Paris seconds the motion to authorize a grant agreement with the Washington

Office of the Secretary of State, Archives and Records Management Division for the Local Records Grant award

totaling $9,678.35. There is no discussion. The motion carries unanimously.

ACTION: Baily makes a motion; Nysoe seconds the motion to authorize Service Level Agreement for

document preparation and imaging services with the Washington Office of the Secretary of State, Archives and

Records Management Division. There is no discussion. The motion carries unanimously.

ACTION: Berg makes a motion; Paris seconds the motion to authorize Public Works Board Pre-Construction

Loan Contract to fund allowable pre-construction activities associated with the Wastewater Treatment Plant

Improvement Project. There is no discussion. The motion carries unanimously.

ACTION: D. Baily makes a motion; Berg seconds the motion to authorize Change Order No. 4, FEMA Street

Repairs Project - exchanging a storm drain option from Patit Avenue/N. 5th to N. 5th and Washington Avenue

for $ .00 net change in contract costs. There is no discussion. The motion carries unanimously.

ACTION: Paris makes a motion; Kaczmarski seconds the motion to authorize Change Order No. 1 – W.

Washington Ave/Cottonwood Pavement Repairs – Install gravel shoulder along N. 5th St and Patit Avenue.

There is no discussion. The motion carries unanimously.

8. FINAL PUBLIC COMMENT

There is no final public comment.

9. ADJOURN

With no further business to come before the Council, the regular meeting is adjourned at 7:44 p.m.

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City of Dayton

____________________________

By: Craig George, Mayor

Attested: Approved:

12/19/2018

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