The City Clerk & Administration Department serves as the chief advisory department to the legislative body, administration, and department staff on all municipal financial matters, provides leadership in the development of long- and short-term goals, including the city budget, and makes recommendations to the city council for action. 

The Department is primarily responsible for reporting the financial status of the city through the preparation of the monthly and annual financial statements and budgets. Some functions of the department also include:           

  • Billing and collections of revenues for utilities and the cemetery
  • Preparing the bi-monthly payroll and associated reporting to state and federal agencies
  • Annual budget preparation and continued monitoring of the financial status of the City
  • Preparation and processing of city vendor payments
  • Billing and collection of business and occupation, gambling and utility taxes
  • Processing and collection of animal license fees and fines
  • Preparation of council agenda packets and meeting minutes
  • Finalization and publication of all ordinances and resolutions
  • Central repository of city government records
  • Central depository for all city funds and responsible for investment of cash reserves
  • Utility accounting to include job costing, inventory control, collections and tax reporting
  • Receive and fulfill public records requests as prescribed by the Revised Code of Washington